Compliant Electronic Records Management and Archiving
The records archive for regulated Europe.
QFX stores, protects and retrieves your documents and records for as long as regulation requires. It runs in your own infrastructure, on storage you choose, and it is built and supported by a European company.
Why QFX
One job, done properly: keep records safe, findable and compliant.
QFX is not your average document management suite. It is the archive layer underneath: the system of record your auditors, regulators and business rely on when a document has to be produced, unchanged, years later.
Compliant by design
Immutable storage on S3 Object Lock, an audit record of every action, and access governed by roles and permissions you define.
Yours, in Europe
Runs on your Kubernetes, OpenShift or Rancher cluster, your Oracle or PostgreSQL database and your storage. Your records never leave your infrastructure. No lock-in.
Fits what you have
A documented REST API and batch imports let QFX work alongside your capture, document management and core systems.
Built for volume
Proven on collections with hundreds of millions of documents, with stateless services that scale out as your archive grows.
Already running an archive?
Modernize the archive layer, keep the rest.
Many archives in banks and financial institutions run on platforms that are aging or out of support. QFX replaces that layer without replacing the systems around it.
- Keep your capture and document management systems as they are.
- Move documents in batches from SFTP, trying each batch as a dry run first.
- Register your existing S3 and NFS storage, and assign it per collection.
- Switch applications over through a documented API, at your own pace.
Starting fresh?
A complete records store from day one.
Everything you need to file, find and govern records, without assembling it yourself.
- Search functionality for every user in the browser, within one collection or across many with shared indexes and metadata.
- Manage storage, roles, permissions and imports in the same interface.
- Single sign-on through your own identity provider (OpenID Connect).
- An OpenAPI described API for your own applications and integrations.
Records management
From filing to disposition, governed in one place.
QFX manages the whole life of a record: how long it is kept, when it may be destroyed, when it must not be, and how it is handed over when someone has the right to see it.
Retention and disposition
Retention schedules keep records for the period your rules require, then destroy or transfer them.
Legal holds
Stop deletion and disposition of a series, a collection or a single record for as long as a claim or investigation requires.
Series
Saved searches across collections that define which records a schedule, hold or export applies to.
Exports
Hand over the records of a series for an audit, or to answer a GDPR access or portability request.
Audit trail
Who did what, to which record, when, and with what outcome, for every action.
Immutable storage
Records under retention on S3 Object Lock (WORM), which no one can alter or remove before their date.
Industries
Trusted where records carry legal weight.
Organizations in banking, copyright and rights management, and leasing keep their records in QFX.
Banking
Account statements, credit files and customer correspondence, kept immutable and produced on request, at the volumes banks generate every day.
BankingCopyright and rights management
Contracts, declarations and distribution records that must stay authentic and traceable for decades.
Rights managementLeasing
Contracts, asset records and invoices over the full contract life and the retention period after it, retrievable by contract or asset.
LeasingCompliance
The questions regulators ask, answered in the product.
Can a record be altered? Who accessed it? How long is it kept, where is it stored, and could you leave your vendor tomorrow? QFX is built so that each answer is a property of the system, not a promise.
Compliance in detail- GDPR
- DORA, the Digital Operational Resilience Act
- MiFID II and sector record keeping rules
- National archiving and retention law
PanQuest
A focused European software company.
PanQuest has built archiving software for regulated organizations for more than two decades. We do one thing: keep records safe, findable and compliant, for the long term.
About PanQuest
Luxembourg and Ghent
Headquarters in Rumelange, Luxembourg, and at Zuiderpoort, Ghent.